Job Description
Position Summary Under the direction of a program director or administrator, the Senior Secretary performs responsible secretarial and administrative support duties to relieve leadership of routine details, coordinate communications, and ensure smooth daily office operations.
Key Responsibilities
- Administrative Support: Manage administrator calendars, schedule meetings and travel, process mail, compose correspondence, and coordinate events or workshops.
- Office & File Management: Serve as primary receptionist, respond to inquiries, route calls/messages, and establish organized filing and recordkeeping systems.
- Financial & Operations: Assist with basic budget tracking, monitor expenditures, order office supplies, track staff attendance/payroll, and update web or social media pages.
- Meetings & Projects: Prepare agendas, meeting packets, and notices; record and distribute minutes; assemble data for state, federal, and MCSOS reports.
Key Qualifications
- Education & Experience: High school diploma (or equivalent) plus 3 years of increasingly responsible clerical/secretarial experience involving frequent public contact.
- Core Skills: Proficiency in standard office equipment, computer software, data entry, basic math, recordkeeping, and business writing.
- Licensing: Valid California Class C driver’s license.
salary: $43,000 - $44,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
Position Summary Under the direction of a program director or administrator, the
Senior Secretary performs responsible secretarial and administrative support duties to relieve leadership of routine details, coordinate communications, and ensure smooth daily office operations.
Key Responsibilities - Administrative Support: Manage administrator calendars, schedule meetings and travel, process mail, compose correspondence, and coordinate events or workshops.
- Office & File Management: Serve as primary receptionist, respond to inquiries, route calls/messages, and establish organized filing and recordkeeping systems.
- Financial & Operations: Assist with basic budget tracking, monitor expenditures, order office supplies, track staff attendance/payroll, and update web or social media pages.
- Meetings & Projects: Prepare agendas, meeting packets, and notices; record and distribute minutes; assemble data for state, federal, and MCSOS reports.
Key Qualifications - Education & Experience: High school diploma (or equivalent) plus 3 years of increasingly responsible clerical/secretarial experience involving frequent public contact.
- Core Skills: Proficiency in standard office equipment, computer software, data entry, basic math, recordkeeping, and business writing.
- Licensing: Valid California Class C driver’s license.
The essential functions of this role include:
- working in a smoke free environment
Skills
- Receiving Incoming Calls
- Filing
- Microsoft Office
- Google for Business Suite
- Secretary - Admin Assist
- Written Communication
- Active Listening
Qualifications
- Years of experience: 0 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Job Tags
Permanent employment, Temporary work, Work experience placement, Work at office, Local area, Shift work